SCMA Bylaws

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BYLAWS OF THE
SOUTHERN CALIFORNIA MOTORCYCLING ASSOCIATION A California non profit corporation

ARTICLE I. OFFICES

1.01 Principal Office
The principal office of the corporation in the State of California shall be located in the

County of Los Angeles.

1.02 Other Offices
The corporation may have such other offices, either within or without the State of

California as the Board of Directors may determine, or as the affairs of the corporation may from time to time require.

ARTICLE II. MEMBERS

2.01 Qualifications
This corporation shall have three classes of members, members, associate

members, and chartered clubs. Upon application to the board in the form and manner that the board may from time to time prescribe, upon the meeting of such other and further requirements as the board may from time to time impose, and upon payment of the dues, fees, and assessments set by the board of directors, any person dedicated to the purposes of this corporation may be admitted as member of this corporation, by majority vote of the board of directors, provided, however, that a minor must receive written approval of a parent or guardian before the application may be considered.

2.02 Members
Members shall have all the rights afforded members under the California Nonprofit

Mutual Benefit Corporation Law, specifically to include the right to vote, as set forth in these SCMA BYLAWS, REV. 1-1-14, PAGE 1 OF 10

bylaws, on the election of the officer-directors, on the right to vote, as set forth in these bylaws on the election of directors, on the disposition of all or substantially all of the assets of the corporation, on any merger, and on any election to dissolve the corporation. Only members shall have the right to vote on corporate matters.

2.03 Associate Members
The corporation may create one or more classes of associate members, upon such

terms and conditions, and granting such privileges and obligations as the board may from time to time adopt by resolution. Associate members shall not be members of the corporation within the meaning of Section 5056 of the California Corporations Code and shall not have the right to vote in corporate matters, although the corporation may refer to such persons or entities as “members.”

2.04 Chartered Clubs
Motorcycle clubs may apply to be chartered clubs of SCMA, upon such terms and

conditions and milting such privileges and obligations as the board my from time to time determine by resolution. Chartered clubs shall not be members of the corporation within the meaning of Section 5056 of the California Corporations Code.

2.05 Dues, Fees, and Assessments
Each member must pay, within the time and on the conditions set by the board,

dues, fees, and assessments, in amounts to be fixed from time to time by the board.

2.06 Termination of Membership
A membership shall terminate on occurrence of any of the following events:

  1. Resignation of the member, on reasonable notice to the corporation:
  2. Failure of the member to pay dues, fees, or assessments as set by the board

within the period of time set by the board after they become due and payable: or
3. Occurrence of any event that renders the member ineligible for membership,

or failure to satisfy membership qualifications.

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2.07 Transfer of Memberships
Memberships in this corporation are not transferable.

ARTICLE III. MEETINGS OF MEMBERS

3.01 Annual Meeting
An annual members’ meeting shall be held on the last Saturday of April at 12:00

noon, unless the board fixes another date or time as so notifies the members as provided in section 3.02 of these bylaws. At this meeting, officer-director candidates shall be nominated, and any other proper business may be transacted

3.02 Special Meetings
All membership meetings, other than the annual meeting shall be special meetings.

Special membership meetings for any purpose may be called at any time by the chair, by the recording secretary and any two directors, or by one-fourth of all directors.

3.03 Notice Requirements
Whenever members are required or permitted to take any action at a meeting,

written notice of the meeting shall be given to each member entitled to vote at the meeting. The notice shall specify the place, date, and hour of the meeting, and an agenda of listing all matters that will be presented for action by the members, but except as provided in section 3.04 of these bylaws, any proper matter may be presented at the meeting. Notice must be given at least 15 days before the meeting, and may be given by first class mail, or by inclusion in the association’s monthly newsletter. Notice shall he sent to each member entitled to vote at the address shown on the corporation’s books.

3.04 Quorum
Twenty members shall constitute a quorum at any meeting of members, provided,

however, that if a meeting is actually attended by less than one third of the voting power, the only matters that may be voted on are those of which notice of their general nature was given as provided in section 3.02 of these bylaws. All matters shall be decided by majority vote (one-half plus one) of those in attendance, unless the California Nonprofit Mutual Benefit Corporation Law requires a higher percentage, in which case the percentage for

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approval shall be that mandated by law.

3.05 Action by Written Ballot Without a Meeting
Any action that may be taken at any meeting of members may be taken without a

meeting by written ballot. The corporation shall distribute one written ballot to each member entitled to vote as of the date of mailing. Such ballots shall be mailed in the manner outlined in section 3.03.

3.06 Solicitation of Written Ballots
All solicitations of votes by written ballot shall indicate the number of responses

needed to meet the quorum requirement, with respect to ballots other than for election of directors, state the percentage of approvals necessary to pass the measure or measures, and specify the time by with the ballot must be received in order to be counted. Each ballot so distributed shall set forth the proposed action, provide the members an opportunity to specify approval or disapproval of each proposal, and provide a reasonable time in which to return the ballot to the corporation. In any election of directors, a written ballot that a member marks “abstain” or otherwise marks in any manner indicating that authority to vote is withheld may not be voted for or against the election of a director.

3.07 Voting by Proxy and Cumulative Voting
There shall be no voting by proxy and no cumulative voting in any matter requiring

a vote of the members.

ARTICLE IV. BOARD OF DIRECTORS

4.01 General Powers
The affairs of the corporation shall be managed by its Board of Directors.

4.02 Number and Directors
The number of directors serving on the board of directors of the corporation shall be

no less than five and no more than fifteen. The exact number of directors shall be fixed, SCMA BYLAWS, REV. 1-1-14, PAGE 4 OF 10

within those limits, by a resolution adopted by the board of directors.

4.03 Designation and Term of Office
There shall be two classes of directors, elected directors and appointed directors.

The elected directors shall be the officers of the corporation, i.e., the chair, vice chair, recording secretary, corresponding secretary, treasurer, and referee. The term of office of elected directors shall be two years, commencing July 1, and continuing until their successors are elected and installed. The chair, recording secretary and referee shall be elected in odd numbered years, and the vice chair, corresponding secretary and treasurer shall be elected in even years. The board by resolution may create new offices, and add to the number of elected directors, up to the maximum number of directors permitted. Appointed directors shall be the chairpersons of committees of the board which have been designated as executive committees. The chairs of executive committees shall serve one year, renewable terms in office. No more than one third of the total number of directors may be appointed directors. The duties and powers of the two classes of directors shall be the same.

4.04 Nomination of Directors
Nominations for directors shall be made at the annual members’ meeting.

Nominations shall be made for each office separately. Any individual may present himself or herself as a candidate for any one office, provided three other members second the nomination. No member may seek election to more than one office per election.

4.05 Election of Directors
Ballots shall be sent to all members as provided in Article III of these bylaws no later

than 30 days after the annual members’ meeting. Ballots must be received at the place specified in the solicitation to vote no later than thirty days from the date of mailing of the ballot to the member. In the case of a tie vote, the winning candidate shall be chosen by the toss of a coin. Candidates for office shall assume office at the first regular or special meeting of the board following the election.

4.06 Appointment of Directors
The chairs of executive committees shall be appointed by majority vote of the

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officers, and shall serve as directors for as long as they hold office as chair of the executive committee. If an executive committee is demoted to a non executive committee, the incumbent shall cease to be a director upon the vote changing the committee’s status.

4.07 Vacancies
In the event of a vacancy in the office of chair, the vice-chair shall assume the office

of chair. The board of directors shall by majority vote elect a replacement to complete the remaining term of office in the event of a vacancy in any other position on the board of directors.

4.08 Place of Meetings, Meetings by Telephone
Meetings of the board shall be held at the principal office of the corporation or at

such other place as has been designated by the president. Any meeting may be held by conference, telephone, or similar communication equipment, so long as all directors participating in the meeting can hear one another, and all such directors shall be deemed to be present in person at such meeting.

4.09 Meetings of the Board
Meetings of the board for any purpose may be called at any time by the president,

by the secretary, and any two directors, or by one-fourth of the directors. Notice of the time and place of meetings shall be given to each director by first class mail, postage prepaid, at least 7 days before the time set for the meeting. The notice shall state the time of the meeting and the place of the meeting. It need not specify the purpose of the meeting.

4.10 Quorum
The presence of a majority (one-half plus one) of the directors shall constitute a

quorum. For any action requiring a majority vote of the directors, a vote of a majority of the directors present at a duly noticed meeting of the board shall constitute a majority vote of the board.

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4.11 Proxies
Each director entitled to vote shall have the right to do so either in person of by an

agent authorized by a written proxy, signed by the person and filed with the secretary of the corporation. The proxy shall designate the meeting for which it is effective, and shall be effective for one meeting only. A proxy shall extend to any matter which may be raised during the meeting of the board for which it is effective.

4.12 Compensation
The board of directors shall serve without monetary compensation of any kind, but

may be reimbursed for expenses incurred in the performance of their duties.

ARTICLE V. COMMITTEES

5.01 Committees of the Board
The board of directors, by resolution and majority vote may create such standing

and ad hoc committees as it deems advisable. Such committees shall have such responsibility and authority as the board of directors determines.

5.02 Executive Committees
The board, by majority vote, may designate any committee an executive committee.

The chair of an executive committee shall serve as an appointed director, pursuant to section 4.06 of these bylaws.

ARTICLE VI. OFFICERS

6.01 Officers of the Corporation
The officers of the corporation shall be the chair, vice-chair, recording secretary,

corresponding secretary, treasurer, and referee.

6.02 Chair
The chair shall be the principal executive officer of the corporation and shall in

general supervise and control all of the business and affairs of the corporation. He shall preside at all meetings of the board of directors. In the event of a tie vote at a meeting of

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the board of directors on any issue which may be decided by a simple majority of the board of directors, the vote of the chair shall be preponderant. The chair shall perform all duties incident to the office of chair and such other duties as from time to time shall be prescribed by the board of directors.

6.03 Vice Chair
In the absence of the chair, or in the event of his inability or refusal to act, the vice

chair shall assume the duties of chair.

6.04 Recording Secretary
The recording secretary shall keep the minutes of the meetings of the board of

directors in one or more books provided for that purpose; see that all notices are duly given in accordance with the provisions of these bylaws or as required by law, and in general perform all duties incident to the office of secretary.

6.05 Corresponding Secretary
The corresponding secretary shall receive and distribute incoming SCMA mail and

deposit outgoing mail, be responsible for reading public correspondence to the board of directors, be a member of the newsletter committee, maintain membership lists, and perform such other duties as the board may from time to time determine.

6.06 Treasurer
The treasurer shall have charge and custody of, and be responsible for, all the funds

and securities of the corporation; receive and give receipts for monies due and payable to the corporation from any source whatsoever, and deposit such monies in the name of the corporation in such banks or other depositories as shall be selected by the board of directors, and in general perform all duties incident to the office of treasurer.

6.07 Referee
The referee shall assist SCMA chartered clubs in judging competition as requested,

shall act as arbitrator in any dispute pertaining to competition in all SCMA events, and shall SCMA BYLAWS, REV. 1-1-14, PAGE 8 OF 10

be responsible for maintaining supplies for the board of directors.

6.07 Compensation
The officers of the corporation shall serve without compensation of any kind, but

may be reimbursed for expenses incurred in the performance of their duties.

ARTICLE VII. MISCELLANEOUS PROVISIONS

7.01 Gifts
The board of directors may accept on behalf of the corporation any contribution, gift,

bequest or devise, for the general purposes or any specific purpose of the corporation.

7.02 Certificates of Membership
The corporation shall issue certificates of membership to each member.

7.03 Fiscal Year
The fiscal year of the corporation shall run from January 1 through December 31.

7.04 Waiver of Notice
Whenever any notice is required to be given under the provisions of the General

Non-profit Corporation Law, or under the provision of the articles of incorporation, or the bylaws of the corporation, a waiver thereof in writing signed by the person or persons entitled to such notice, will be equivalent to the giving of such notice.

6.05 Action Without Meeting
Any action required or permitted to be taken by the board may be taken without a

meeting, if all members of the board consent in writing to the action. Such action by written consent shall have the same force and effect as any other validly approved action of the board. Such written consent or consents shall be filed with the minutes of the proceedings of the board.

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ARTICLE VIII. AMENDMENTS AND DISSOLUTION

8.01 Amendments
The bylaws of this corporation may be amended, added to or replaced by a vote of

majority of the members present at a meeting called for the purpose of amending bylaws, or by a solicitation to vote by written ballot without a meeting.

8.02 Method of Effecting Dissolution
The board of directors shall call a special meeting of the members for the purpose

of dissolution, or a solicitation to vote by written ballot without a meeting, when presented by a written petition requesting such meeting signed by two-thirds of the directors. The resolution will be adopted if a majority of the members so vote. If a quorum is not obtained, a second meeting (or vote) shall be called, and the resolution will be determined by a majority of votes cast.

8.03 Winding Up
The officers of the board of directors shall remain in office for the purpose of winding

up the affairs of the corporation. All corporate property shall be disposed of in accordance with the articles of incorporation.

END OF BYLAWS

SCMA BYLAWS, REV. 1-1-14, PAGE 10 OF 10

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